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Don't screw up your meeting rooms by making these 3 simple mistakes.

27th June 2018

3 common meeting room mistakes according to Infocomm attendees.

Infocomm: love it or hate it, it’s priceless when it comes to hearing what's really going out there in actual real-life meeting rooms. With 44000 (vocal) attendees consisting of industry analysts, subject matter experts, vendors, suppliers, integrators, design consultants, resellers, distributors and, most importantly, end users, to get a sense of what's really going on, all you have to do is stand there for three days and listen.

So, we listened and listened some more and here's what we discovered: when it comes to meeting room collaboration, as a vendor you can communicate feature sets, talk about roadmaps, predict trends all you want but if you make these mistakes, you're screwed.

Do Not, Ever, Ignore the Complexity of Networks.

Networks are a veritable soup of complexity. A digital sink hole down which your great plans for easy content sharing will disappear. Speed of and reliability of a connection is paramount in most cases, and with the advent of wireless presenting, this has raised the bar for speed and connectivity to another level yet.

Sure, when we are working within the same Local Area Network (LAN) things are pretty simple. Technologies such as Zero-configuration networking help, but this is rarely the case when we are talking about connecting across networks where such technologies fail.

In a small business we start to see things moving from a simple LAN to larger organisations where network topologies become more complex, in turn creating more complexities for you to connect your laptop to your favourite wireless presentation system. So, ignore these complexities at your peril – if users find it hard to connect, or can’t connect, the solution will cause more problems than it aims to solve.

Read our approach to guaranteeing cross network connectivity

Don't make users think.

As a person using your product, I do not want to think about how to use it. I do not want to think about what a button does, I do not want to be distracted by wondering if I need permission to connect, or how I can connect of even if I can connect I simply want to accomplish my task (wireless presenting) as easily and directly as possible.

Your product should be empathetic to me and my situations: from joining a meeting late to asking a guest to connect, to keeping IT out of the room (they don't want to be there, and I do now want them interrupting meetings).

Your product should have personality, it should pay careful attention to font type, font size and how it delivers instructions. I should never feel lost in your product. If you fail to do these things, it will stand in the way of simple and smart content sharing, cause confusion where none needs to exist and will, ultimately end up in a product that adds complexity to your meeting rooms.

Read our approach to designing the easiest wireless presentation system for meeting spaces.

Remember that large format touch displays are core to workflow.

As more people and companies become comfortable with workers spending time at home or away from the office, those same workers are going to see the office and meeting spaces as a place for a particular kind of work: teamwork.

Pulling some colleagues into a huddle room to gather around a laptop isn't a good experience which is why tools for real-time content sharing and large format touch displays are core team friendly tools. Think of the meeting room like the living room of the office and the display like the TV. The display should be more than a presentation tool, it needs it's where we gather to interact with data, media and co-workers.

Read the Wainhouse review of InfoComm and how DisplayNote keeps the Large Format Display core to workflow.

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