Return to blog overview

Meeting room technology - doing more, with less.

17th September 2018

According to the report “Collaboration, Innovation, Flexibility – Making Sense of Meeting Room Technology Spend” by FutureSource, the corporate meeting room technology space and the landscape is evolving rapidly, with the market demanding a broader spectrum of feature sets and technologies than ever before.

Just 5 years ago, there was a surge in the AV world where organisations wanted complex, tailored solutions, specific to the requirements of each meeting room.

This wasn’t without its drawbacks. Expense is a major one. Another being under-use of rooms that didn’t have all the bells and whistles, resulting in unproductive space in the office (and employees fighting over the ‘good’ meeting room that had all the bells and whistles). Large amounts of time for staff to be trained in all this new and varying tech.

But nowadays we see a shift in trend – organisations want simple solutions. In fact, according to InAvate, the ease of connectivity, and the need for ‘one touch’ solutions is trumping quality at times.

Today, organisations seem to have performed a total 180, and are looking for simplicity, and solutions that suit large volumes of spaces. They want to go back to a simpler way of working. They want less technology. But they also want this technology to do more.

Doing more, with less.

The reason we have meetings in the first place, is to bring people together, to share information, and make decisions or progress projects.

Making decisions are very much human-centric. Technology cannot take place of people making decisions. However, it can help – by bringing (the right) people together, by enabling the simple sharing of information, data and content.

In reality, you don’t need too much technology to achieve this.

All you require is a display (touch screen, tv, or projector) and a wireless presentation system.

A display is required. Displays are bigger than our devices’ screens. They’re bright, they make it easier for meeting attendees to physically see information. Content can be viewed in more detail, plus it’s a focal point of the room. No one likes turning their laptop around to the room, other’s eyes straining to see what’s on the tiny screen. When this happens, people can feel excluded. Why did their colleague turn their screen around and show someone before me?

Also, if your display has built in compute power, there are lots of apps and software that facilitate bringing people together, without needing additional hardware.

A wireless presentation system is necessary for attendees to share information, ideas, feedback from their individual devices, up to the main display, to help progress decision-making.

With a wireless presentation system, attendees can share what’s on their device’s screen up to the main display, with only one or two clicks. With DisplayNote Montage, for example, they can share their screen, share documents, and make two-way annotations, facilitating feedback and ideas.

Some wireless presentation systems offer cloud connectivity – meaning attendees can still share their content, no matter where they are or what network they’re on – helping to bring people together.

And there are a lot of software-only wireless presentation systems on the market, which means they can be installed directly on to the main meeting room display. This provides a very sleek meeting experience.

There you have it - everything you need for productive meetings, with only one piece of technology in your meeting spaces. Meeting rooms are decluttered, modern, and the technology simply works.

Do you want to simplify your meeting spaces?

Try Montage wireless presentation system FREE for 14 days.

Free trial

By continuing to use this website, you consent to the use of cookies in accordance with our Cookie Policy.