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The importance of transparency in meetings.

14th August 2018

Communication is essential across any organisation no matter how big or small. It contributes to achieving higher productivity levels and maintaining strong working relationships across an organisation.

Clear communication channels are critical for success, yet many organisations still struggle with providing crystal clear communication during and outside of meetings.

An interesting article from ClearCompany states that

“86% of employees and executives cite lack of collaboration or ineffective communication for workplace failures.”

Although it is a struggle for many organisations, achieving effective communication is necessary as very few jobs or projects operate in silos.

It takes clear communication to be able to work and collaborate with others.

Even people who work remotely will tell you that they need clear communication from their line managers or team members of objectives and their expectations, in order to feel motivated and happy in their role, as well as producing the best outcomes.

Employers who invest time and energy into delivering clear lines of communication will reap the benefits of rapidly building trust amongst employees, engaging them in the vision and goals of the company and in turn increase productivity, staff morale, revenues and customer satisfaction.

Clear communication shouldn’t just come from the top down. It should occur between all employees, and particularly during meetings.

Regular meetings can have a positive impact on how teams are communicating with each other but at times meetings can often turn into chaos – numerous people wanting to get their opinion across, talking over each other, or even getting distracted by other tasks during the meeting.

According to an article posted in Entrepreneur Europe

"46% of employees rarely or never leave a meeting knowing what they’re supposed to do."

Poor communication can make people feel isolated, kept out of the loop and at times demotivated to share their ideas. These feelings are further compounded if an organisation has offices in multiple locations.

There’s an old saying “two heads are better than one”. This is true and is why many organisations are investing in tools to help improve communication and create easier ways for teams to collaborate. But these tools will only work when people are given the opportunity to get their message across to others, clearly and effectively.

Wireless presentation systems can help achieve clear communication.

They make it quick and easy to get people together in a meeting room or huddle space to share content, opinions, ideas, and updates on projects.

With a wireless presentation system, everyone in the meeting can quickly be on the same page. Meeting attendees can cast what’s on their device, up to a main meeting room display. They can share documents, videos, webpages, or any file that supports their presentation. This sharing of screens builds trust amongst colleagues and helps keep everything transparent and equal – no one feels like they’re left out.

Some systems offer cloud capabilities, those on a different network in a different office, can join a meeting, and share their ideas and opinions, whilst also viewing other’s screens. This further boosts the initiative of crystal clear communication amongst everyone.

Wireless presentation systems are the technological enabler – the human element is still very important to clear communication. Employees need to be open and honest with each other and feel comfortable enough to provide feedback.

But with the right technology in place, crystal clear communication has never been easier.

To learn more about taking a human-first aproach to meeting space collaboration.

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