Shared spaces demand a different approach to security and governance.
DisplayNote builds security and governance into the layer shared spaces actually depend on, the device experience, the screen sharing connection and the management model behind them, so IT teams, education environments and display vendors can deploy with confidence.
From Friction to Flow
Secured By Design
Shared spaces demand a different approach to security and governance.
DisplayNote builds security and governance into the layer shared spaces actually depend on, the device experience, the screen sharing connection and the management model behind them, so IT teams, education environments and display vendors can deploy with confidence.
From Friction to Flow
Secured By Design
Shared spaces demand a different approach to security and governance.
DisplayNote builds security and governance into the layer shared spaces actually depend on, the device experience, the screen sharing connection and the management model behind them, so IT teams, education environments and display vendors can deploy with confidence.
Security in shared spaces is about what happens between sessions, not just during them.
The Challenge
The questions IT and AV teams are really asking:
What happens to user data when a session ends?
Can settings be changed by someone who should not be able to change them?
How do we reduce the risk of personal accounts or files being visible to the next user?
Can we enforce consistent security behaviour across rooms without visiting each one?
Will this stay manageable as the estate grows or the deployment model changes?
Screen sharing is a solved problem, almost.
A meeting room PC that has hosted ten meetings in a day has accumulated ten sessions' worth of browser history, cached credentials, open applications and personal file paths. A display used for screen sharing in a classroom has connected to dozens of personal devices across a week. A shared workstation in a flex office has had a different user every 90 minutes.
For the people using these spaces, the experience feels self-contained. For IT teams and the organisations behind them, every shared session creates a small governance question: what did the previous user leave behind and can the next user see it?
DisplayNote addresses each of these questions at the product level through specific, named features in Call & App Launching, Screen Sharing and the Central Manager platform.
Security in shared spaces is about what happens between sessions, not just during them.
The Challenge
The questions IT and AV teams are really asking:
What happens to user data when a session ends?
Can settings be changed by someone who should not be able to change them?
How do we reduce the risk of personal accounts or files being visible to the next user?
Can we enforce consistent security behaviour across rooms without visiting each one?
Will this stay manageable as the estate grows or the deployment model changes?
Screen sharing is a solved problem, almost.
A meeting room PC that has hosted ten meetings in a day has accumulated ten sessions' worth of browser history, cached credentials, open applications and personal file paths. A display used for screen sharing in a classroom has connected to dozens of personal devices across a week. A shared workstation in a flex office has had a different user every 90 minutes.
For the people using these spaces, the experience feels self-contained. For IT teams and the organisations behind them, every shared session creates a small governance question: what did the previous user leave behind and can the next user see it?
DisplayNote addresses each of these questions at the product level through specific, named features in Call & App Launching, Screen Sharing and the Central Manager platform.
Security in shared spaces is about what happens between sessions, not just during them.
The Challenge
The questions IT and AV teams are really asking:
What happens to user data when a session ends?
Can settings be changed by someone who should not be able to change them?
How do we reduce the risk of personal accounts or files being visible to the next user?
Can we enforce consistent security behaviour across rooms without visiting each one?
Will this stay manageable as the estate grows or the deployment model changes?
Screen sharing is a solved problem, almost.
A meeting room PC that has hosted ten meetings in a day has accumulated ten sessions' worth of browser history, cached credentials, open applications and personal file paths. A display used for screen sharing in a classroom has connected to dozens of personal devices across a week. A shared workstation in a flex office has had a different user every 90 minutes.
For the people using these spaces, the experience feels self-contained. For IT teams and the organisations behind them, every shared session creates a small governance question: what did the previous user leave behind and can the next user see it?
DisplayNote addresses each of these questions at the product level through specific, named features in Call & App Launching, Screen Sharing and the Central Manager platform.
Security and governance features, by environment.
DisplayNote addresses these questions at the product level through specific, named features in Call & App Launching, Screen Sharing and the Central Manager platform.
Security by environment
In shared meeting rooms: Call & App Launching
Kiosk Mode restricts shared room devices to approved applications and layouts, preventing users from accessing system settings or making configuration changes. Automatic session cleanup removes cached data, browser history and user accounts between meetings. Role-based admin access and remote policy enforcement via Central Manager.
In screen sharing environments: Screen Sharing
Across the estate: Central Manager
For display vendor and embedded environments
Security and governance features, by environment.
DisplayNote addresses these questions at the product level through specific, named features in Call & App Launching, Screen Sharing and the Central Manager platform.
Security by environment
In shared meeting rooms: Call & App Launching
Kiosk Mode restricts shared room devices to approved applications and layouts, preventing users from accessing system settings or making configuration changes. Automatic session cleanup removes cached data, browser history and user accounts between meetings. Role-based admin access and remote policy enforcement via Central Manager.
In screen sharing environments: Screen Sharing
Across the estate: Central Manager
For display vendor and embedded environments
Security and governance features, by environment.
DisplayNote addresses these questions at the product level through specific, named features in Call & App Launching, Screen Sharing and the Central Manager platform.
Security by environment
In shared meeting rooms: Call & App Launching
Kiosk Mode restricts shared room devices to approved applications and layouts, preventing users from accessing system settings or making configuration changes. Automatic session cleanup removes cached data, browser history and user accounts between meetings. Role-based admin access and remote policy enforcement via Central Manager.
In screen sharing environments: Screen Sharing
Across the estate: Central Manager
For display vendor and embedded environments
The security principles that shared spaces actually require.
Security principles
Session integrity between users
Kiosk Mode and automatic cleanup ensure that each user encounters a clean, controlled environment. No previous session's data, browser history or open applications carry forward.
Network and data boundary control
Local Connections mode, no persistent storage and encrypted data in transit give IT teams defined, enforceable boundaries around what leaves the room and what stays.
Governance at operational scale
Role-based access, estate-wide policy deployment and real-time device monitoring support a documented, repeatable governance model, one that scales without adding manual overhead.
Infrastructure built for enterprise requirements
Azure-hosted infrastructure with European and US instances, in-house platform development and long-term vendor support for display vendors evaluating platform trustworthiness.
The SDK is built on the same codebase as Screen Sharing. That means the protocol implementations are production-tested in live deployments across classrooms, meeting rooms and display vendor hardware products, not experimental or prototype-grade.
The security principles that shared spaces actually require.
Security principles
Session integrity between users
Kiosk Mode and automatic cleanup ensure that each user encounters a clean, controlled environment. No previous session's data, browser history or open applications carry forward.
Network and data boundary control
Local Connections mode, no persistent storage and encrypted data in transit give IT teams defined, enforceable boundaries around what leaves the room and what stays.
Governance at operational scale
Role-based access, estate-wide policy deployment and real-time device monitoring support a documented, repeatable governance model, one that scales without adding manual overhead.
Infrastructure built for enterprise requirements
Azure-hosted infrastructure with European and US instances, in-house platform development and long-term vendor support for display vendors evaluating platform trustworthiness.
The SDK is built on the same codebase as Screen Sharing. That means the protocol implementations are production-tested in live deployments across classrooms, meeting rooms and display vendor hardware products, not experimental or prototype-grade.
The security principles that shared spaces actually require.
Security principles
Session integrity between users
Kiosk Mode and automatic cleanup ensure that each user encounters a clean, controlled environment. No previous session's data, browser history or open applications carry forward.
Network and data boundary control
Local Connections mode, no persistent storage and encrypted data in transit give IT teams defined, enforceable boundaries around what leaves the room and what stays.
Governance at operational scale
Role-based access, estate-wide policy deployment and real-time device monitoring support a documented, repeatable governance model, one that scales without adding manual overhead.
Infrastructure built for enterprise requirements
Azure-hosted infrastructure with European and US instances, in-house platform development and long-term vendor support for display vendors evaluating platform trustworthiness.
The SDK is built on the same codebase as Screen Sharing. That means the protocol implementations are production-tested in live deployments across classrooms, meeting rooms and display vendor hardware products, not experimental or prototype-grade.
For display vendors and partners, platform security is a commercial question, not only a technical one.
The security posture of the embedded platform becomes the security posture of the hardware product in enterprise RFPs, regulated procurement conversations and IT security reviews.
For Display Vendor Teams
DisplayNote provides display vendor and embedded partners with:
A platform developed and maintained in-house, with direct control over the security model.
Established software with a documented deployment track record across enterprise, education and commercial environments.
Technical advisory and specialist support for teams who need to navigate security-conscious sales processes.
A vendor whose support, escalation and long-term platform commitment can be defended in a procurement conversation.
For display vendors and partners, platform security is a commercial question, not only a technical one.
The security posture of the embedded platform becomes the security posture of the hardware product in enterprise RFPs, regulated procurement conversations and IT security reviews.
For Display Vendor Teams
DisplayNote provides display vendor and embedded partners with:
A platform developed and maintained in-house, with direct control over the security model.
Established software with a documented deployment track record across enterprise, education and commercial environments.
Technical advisory and specialist support for teams who need to navigate security-conscious sales processes.
A vendor whose support, escalation and long-term platform commitment can be defended in a procurement conversation.
For display vendors and partners, platform security is a commercial question, not only a technical one.
The security posture of the embedded platform becomes the security posture of the hardware product in enterprise RFPs, regulated procurement conversations and IT security reviews.
For Display Vendor Teams
DisplayNote provides display vendor and embedded partners with:
A platform developed and maintained in-house, with direct control over the security model.
Established software with a documented deployment track record across enterprise, education and commercial environments.
Technical advisory and specialist support for teams who need to navigate security-conscious sales processes.
A vendor whose support, escalation and long-term platform commitment can be defended in a procurement conversation.
Trusted in live shared space deployments.
Trusted Worldwide
Call & App Launching allowed us to make our colleagues more independent so that they could easily use the tools in our meeting rooms.
Alex Gomes
IT Manager, ITUC
All 21 of my boards are now identical thanks to the new central management feature. I don't have to walk to each one anymore. That's two hours of walking I don't have to do.
Frank Reed
Help Desk Specialist, InterSystems
Centralised Management is a game changer, that's huge for us.
Sam DePoutiloff
Workplace and Collaboration Engineer, Aptar
Trusted in live shared space deployments.
Trusted Worldwide
"The most important thing is the user can access functionality intuitively. Less is more. Simplify things so the user feels safe with the technology."
John Doe
CEO
All 21 of my boards are now identical thanks to the new central management feature. I don't have to walk to each one anymore. That's two hours of walking I don't have to do.
Frank Reed
Help Desk Specialist, InterSystems
Centralised Management is a game changer, that's huge for us.
Sam DePoutiloff
Workplace and Collaboration Engineer, Aptar
Trusted in live shared space deployments.
Trusted Worldwide
Call & App Launching allowed us to make our colleagues more independent so that they could easily use the tools in our meeting rooms.
Alex Gomes
IT Manager, ITUC
All 21 of my boards are now identical thanks to the new central management feature. I don't have to walk to each one anymore. That's two hours of walking I don't have to do.
Frank Reed
Help Desk Specialist, InterSystems
Centralised Management is a game changer, that's huge for us.
Sam DePoutiloff
Workplace and Collaboration Engineer, Aptar
FAQs.
Common Questions
How does Call & App Launching protect data on shared meeting room PCs?
Does Screen Sharing store screen sharing data?
Can screen sharing be restricted to the local network?
Do users need accounts to share their screen with Screen Sharing?
How does DisplayNote support GDPR compliance?
Can security policies be enforced across a distributed meeting room estate?
FAQs.
Common Questions
How does Call & App Launching protect data on shared meeting room PCs?
Does Screen Sharing store screen sharing data?
Can screen sharing be restricted to the local network?
Do users need accounts to share their screen with Screen Sharing?
How does DisplayNote support GDPR compliance?
Can security policies be enforced across a distributed meeting room estate?
FAQs.
Common Questions
How does Call & App Launching protect data on shared meeting room PCs?
Does Screen Sharing store screen sharing data?
Can screen sharing be restricted to the local network?
Do users need accounts to share their screen with Screen Sharing?
How does DisplayNote support GDPR compliance?
Can security policies be enforced across a distributed meeting room estate?
Support and Advisory
Security and governance are stronger when deployment is clear from the start.
DisplayNote supports that through: technical pre-sales consultation, the DisplayNote Learning Academy for admin configuration guidance, the Support Centre for deployment documentation and product specialists available for display vendors navigating security-sensitive integration and procurement contexts.
Support and Advisory
Security and governance are stronger when deployment is clear from the start.
DisplayNote supports that through: technical pre-sales consultation, the DisplayNote Learning Academy for admin configuration guidance, the Support Centre for deployment documentation and product specialists available for display vendors navigating security-sensitive integration and procurement contexts.
Support and Advisory
Security and governance are stronger when deployment is clear from the start.
DisplayNote supports that through: technical pre-sales consultation, the DisplayNote Learning Academy for admin configuration guidance, the Support Centre for deployment documentation and product specialists available for display vendors navigating security-sensitive integration and procurement contexts.
Deploy shared spaces your organisation, and your users, can trust.
Whether you are managing shared meeting rooms, classrooms or display vendor hardware deployments, security and governance are built into the platform, not added on top of it.
Deploy shared spaces your organisation, and your users, can trust.
Whether you are managing shared meeting rooms, classrooms or display vendor hardware deployments, security and governance are built into the platform, not added on top of it.
Deploy shared spaces your organisation, and your users, can trust.
Whether you are managing shared meeting rooms, classrooms or display vendor hardware deployments, security and governance are built into the platform, not added on top of it.
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