Turning screens into collaboration hubs with NowSignage
DisplayNote invites digital signage providers to drive more value from meeting room screens by bringing collaboration and signage together.
Across most organisations, meeting room screens are some of the most expensive and underused pieces of workplace technology. Rooms sit idle for large parts of the day, while the screens inside them do… nothing.
That’s a missed opportunity.
By combining digital signage with one-touch collaboration, meeting room displays can work harder without becoming harder to use.
That’s where DisplayNote comes in.
The problem: idle screens, wasted potential
Workspace data consistently shows that meeting rooms are only actively used a fraction of the working week. When meetings aren’t happening, screens are often powered down or showing static, low-value content.
At the same time, organisations are investing heavily in:
- Workplace communications
- Internal messaging
- Wayfinding and brand presence
- Maximising return on AV investment
Yet the screens already installed in meeting rooms are rarely part of that strategy.
The solution: collaboration and signage, working together
DisplayNote enables meeting room displays to switch seamlessly between two modes:
When the room is idle
- The screen functions as a full digital signage display
- Content is managed through digital signage providers like NowSignage, using their cloud-based CMS platform
When the room is in use
- The display instantly becomes a one-touch collaboration space
- Users can launch calls, apps, and screen sharing through DisplayNote Launcher
No competing interfaces.
No confusing transitions.
No compromise on usability.
Just one screen that adapts to the way people actually use meeting rooms.
Why this matters for partners:
For digital signage providers, resellers, and AV/IT integrators, combining signage and collaboration unlocks real commercial upside:
- Expand your role from “screens” to workplace experience
- Create additional recurring revenue through software and managed services
- Increase hardware utilisation, strengthening ROI conversations
- Support renewals and refresh cycles with more use cases per room
- Reduce complexity by validating hardware and software together
This isn’t about adding more technology.
It’s about making existing technology earn its keep.
“Digital signage has transformed workplace communication, but meeting rooms remain one of the most under-utilised screen environments in many estates, our message to the signage market is simple: let’s make meeting space screens work harder without making them harder to use. We’re enabling partners to collaborate with us to bring signage and one-touch collaboration together in a way that’s simple, secure and scalable.”
Ryan McElvaney, Head of Channel | DisplayNote
Why this matters for customers:
For enterprise workplaces, education, public sector estates, and multi-site organisations, a dual-purpose approach delivers tangible benefits:
- More value from the same screen estate
- A consistent, intuitive on-screen experience across rooms and spaces
- Better workplace communication without disrupting meetings
- Lower IT overhead through consolidated management
- Fewer support tickets caused by confusing “how do I connect?” moments
- Clearer ROI from AV investments with optional cost-offset opportunities through signage
The result: screens that support both productivity and communication, without friction.
“Customers want consistency a screen experience that supports both communications and collaboration, without adding complexity so by combining NowSignage’s cloud CMS with DisplayNote’s meeting room experience, organisations can get more value from the screens they already have, while keeping content management straightforward across multiple sites.”
Richard Hutchinson, Global Sales Director | NowSignage
A simpler screen experience, by design
DisplayNote provides the experience layer that sits on top of room hardware orchestrating collaboration, communications, and shared screen interactions in a way that feels effortless for users and manageable for IT.
Paired with digital signage providers like NowSignage, organisations can stop treating meeting room screens as single-purpose devices and start using them as part of a joined-up workplace strategy.
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