Guest collaboration with wireless presentation.

DisplayNoteBlog Sep 13, 2017

Meetings, stand-ups, huddles (whatever you choose to call them) come in all shapes and sizes and are attended by a wide-range of attendees: your team, your colleagues, suppliers, customers, vendors, third-party agencies.But more often than not, those “outside” of your organisation aren’t really front and centre when it comes to meeting space collaboration.

Take this scenario: Your organisation has briefed a number of design agencies to help you tell your story and create a new website. To help them understand what you’re about as a company, you invite them to your office so they can see who you are, what you do and uncover the problems you’re trying to solve.

They arrive, you get to work and soon they’re coming up with potential ideas for how to approach the design. To help you understand, it would be ideal if they could just show what’s on their laptops to everyone in the room.

What’s out there?

Most wireless presentation providers will offer a method for guests to connect to a meeting. Methods include downloading native applications, providing guest dongles, or downloading software to their device.The issue with these methods is that some organisations don’t allow their employees to plug unknown hardware into their work devices (not to mention issues of lost dongles).

Also, if a guest comes into your organisation and needs to download an app or software, they may not physically be able to without an administrative password from their IT department.

This causes barriers to collaboration, and it’s not a barrier that’s often thought about at the beginning – unfortunately it presents itself after a solution has already been purchased.

The solution

Look out for a wireless presentation solution that goes beyond guest apps or dongles. Look for wireless presentation systems that make it easy for guests to connect and contribute, that will be flexible in terms of network, and that will be flexible in methods of connecting.

Some hardware solutions include a built-in access point, and can run dual-network, which means your organisation doesn’t need to give out sensitive wifi credentials to guests – guests can simply connect to the hardware directly, without asking for passwords or permissions.

Final thoughts

Bear in mind how you will most likely use a wireless presentation system. Key things to consider are the device types within the organisation, whether you’d require dual-network capabilities, and whether you have external parties on occasion coming in to meet and collaborate.

Next Steps

We pride ourselves in the flexibility of DisplayNote Montage, our wireless presentation solution. It’s available as hardware or software (or both). It suits any meeting style, whether presenter driven, or collaborative. And attendees can connect from any device and any operating system, and even connect via Chrome Browser.

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