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Think different: Unconventional Strategies for Increasing Meeting Engagement

Niamh O'Brien
Jan 31, 2023

Are your meetings feeling a little stale? Are team members tuning out or finding excuses to skip them altogether? It’s time to shake things up!

In today’s fast-paced business environment, it’s more important than ever to make meetings as engaging and productive as possible. But how do you do that? Here are some unconventional strategies that organizations have implemented to increase engagement and participation in meetings:

1. Gamification

Incorporating elements of game design, such as points and rewards, into the meeting format can make it more engaging and interactive. A study published in the Journal of Business and Technical Communication found that gamification can lead to increased participation and engagement in meetings.

2. Virtual Reality

Virtual reality technology is being used to create more immersive and engaging meeting experiences. Companies such as Cisco and PwC are using virtual reality to allow remote team members to feel like they are in the same room together, which can increase participation and engagement in virtual meetings.

3. Crowdsourcing

Soliciting input and ideas from a large group of people, either within the organization or externally, can generate new ideas and solutions. This can lead to increased participation and engagement in meetings, as well as more innovative ideas and solutions.

4. Reverse Agenda

Starting a meeting with the most important item on the agenda first and then progressing to the less important items can ensure that the most important items are discussed when team members are most alert and engaged. It also allows for any urgent issues to be addressed before the meeting ends.

5. Meeting-Free Days

Implementing regular “meeting-free days” where employees are encouraged to take a day away from meetings in order to focus on deep work, brainstorming, and other activities that require concentration can lead to more productive and efficient meetings, as well as improved work-life balance for team members.

Team work together in a meeting. Flat vector illustration isolated on white background.

But what about the technology that makes some of this possible? That’s where DisplayNote Launcher comes in. This app and call launcher for meeting rooms makes it easy for team members to join and participate in meetings, removing the need to sign in and out of apps, connect laptops, and find meeting invites. With features like one-click joining, screen sharing and clean device, Launcher streamlines the meeting experience and helps to ensure that meetings just start when they are meant to.

So, if you’re looking to increase engagement and participation in your meetings, consider implementing some of these unconventional strategies and give DisplayNote’s Launcher a try. Your team (and your productivity) will thank you!

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